About the Role
We are seeking a highly organized and proactive Operations Officer (Feedstock) to join our dynamic team. This role is central to ensuring efficient procurement processes, strong supplier relationships, and smooth coordination of feedstock operations. If you're detail-oriented, enjoy working cross-functionally, and thrive in a fast-paced environment, we’d love to hear from you. Key Responsibilities
1.Procurement & Order Management - Initiate and manage procurement orders and track payment processes.
- Monitor stock inventory level and maintain updated inventory records and a structured purchasing database and filing system.
- Collaborate with suppliers and internal procurement teams to follow up on orders and confirm delivery timelines.
- Verify supplier delivery ranges, quantities, and specifications.
2. Feedstock Operations Coordination - Liaise with the Feedstock Planner to ensure planning alignment.
- Liaise with suppliers and surveyors for inspections and quality adherence.
- Work closely with the documentation team to ensure completeness and accuracy of shipping documents.
- Confirm timely availability and accuracy of draft and final shipping documents.
- Provide complete documentation to the finance department for timely payment processing.
3. Supplier Relationship & Onboarding - Oversee the full supplier registration and onboarding process.
- Review and verify all documentation for new and existing customers and suppliers, including KYC and NDA updates.
- Maintain detailed records to build a comprehensive supplier database.
4. Demurrage Management - Review demurrage calculations and claims.
- Forward validated claims to suppliers for resolution and settlement.
5. Ad-Hoc Projects - Support Supervisors with various operational and project-based tasks as required.
What We’re Looking For:
- Higher Diploma or above in relevant discipline.
- Minimum of 5 years of commercial and clerical experience, preferably in the manufacturing, or trading industry.
- Excellent critical thinking and analysis skills, and problem-solving capacities.
- Self-motivated, independent, strong sense of ownership with the ability to work in a team environment.
- Good communication and presentation skills and ability to communicate to various levels of the organization.
- An effective worker who is able to multi-task and perform under pressure.
- Good command of English and Chinese.
EcoCeres is committed to a diverse and inclusive workplace. EcoCeres is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
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